When you are leading a project, you will have many demands on your time. From coordinating activities to helping
resolve conflicts between team members, it will seem like there are too many things to do and not enough time
to get them done.
To be an effective project manager, you need to make sure the actions you are responsible for get done. If you
make a habit of overlooking or forgetting to do some actions, people in your organization will begin to
lose confidence in you.
One of the simplest yet most effective tools you can use to make sure you stay on top of your tasks is the
To Do List. Your To Do List should capture ALL actions that you need to take in the near- to
mid-term to meet your commitments and goals.
The Weekly Review is a powerful way to effectively manage your time. It allows you to
review all of the actions you need to take and then identify those that are more important and should be prioritized.
During your Weekly Review you should uPDate your To Do List as necessary. Then go through your list and decide
which activities you need to focus on this week. It’s important that you don’t select too many tasks.
If you select too many tasks you will end up unfocused and most likely won’t be able to complete them all.
The final step in this system is to use a technique called Time Blocking. Once you’ve identified
your important, MUST DO tasks during your Weekly Review, you should block off some time in your calendar to focus on
each individual task. You are essentially scheduling time with yourself to complete these important tasks.
When blocking off time to complete your tasks, make sure to leave openings in your calendar to handle
unexpected interruptions such as those urgent tasks that come up or when a team member stops by to discuss the
project with you.