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Project Quality Management

Project Quality Management

Project quality management is all of the processes and activities needed to determine and
achieve project quality.

But what does “quality” really mean?

At its most basic level, quality means meeting the needs of customers. This is also known as
“fit for use.”

I like this simple definition of quality because it places the focus where it should be, on the customer.
This basic definition also implies that the requirements of the project have been met since the requirements
should reflect the customer’s needs if collected properly.

As the project manager, there are three key quality management concepts that will help you
deliver a high quality project…

Project Manager’s Resource

Project Quality Management: Why, What and How

Customer satisfaction is a key measure of a project’s quality. It’s important to keep in mind that
project quality management is concerned with both the product of the project and the
management of the project.

If the customer doesn’t feel the product produced by the project meets their needs or if the way the project
was run didn’t meet their expectations, then the customer is very likely to consider the project quality as poor,
regardless of what the project manager or team thinks.

As a result, not only is it important to make sure the project requirements are met, managing customer
expectations is also a critical activity that you need to handle well for your project to succeed.

The Cost of Quality (COQ) includes money spent during the project to avoid failures and money
spent during and after the project because of failures. These are known as the Cost of Conformance
and the Cost of Nonconformance.

Prevention Costs

Internal Failure Costs

Appraisal Costs

External Failure Costs

The cost of preventing mistakes is usually much less than the cost of correcting them.

Continuous improvement is a concept that exists in all of the major quality management approaches such as
Six Sigma and Total Quality Management (TQM). In fact, it is a key aspect of the
last concept, prevention over inspection.

Continuous improvement is simply the ongoing effort to improve your products, services, or processes over time.
These improvements can be small, incremental changes or major, breakthrough type changes.

From a project perspective, this concept can be applied by analyzing the issues that were encountered during
the project for any lessons learned that you can apply to future projects. The goal is to avoid repeating the
same issues in other projects.

Project Quality Management has three key processes that you should perform in your projects…

Plan Quality involves identifying the quality requirements for both the project and the product and documenting
how the project can show it is meeting the quality requirements. The outputs of this process include a
Quality Management Plan, quality metrics, quality checklists and a Process Improvement Plan.

Quality Assurance is used to verify that the project processes are sufficient so that if they are being adhered
to the project deliverables will be of good quality. Process checklists and project audits are two methods used
for project quality assurance.

Quality Control verifies that the product meets the quality requirements. Peer reviews and
testing are two methods used to perform quality control. The results will determine if corrective action
is needed.

How Pareto Chart Analysis Can Improve Your Project

The Pareto Chart is a simple tool that can help you become a better project manager. Learn how this diagram can
put the Pareto Principle to practical use to improve your projects.

What is Quality Assurance? Definition and Principles for Projects

What is quality assurance? Quality assurance principles and definition explained for project environments.

What is Quality Control? A Definition of Quality Control for Projects

What is quality control? A clear definition of quality control, the tools and techniques used to perform
quality control, and how it differs from quality assurance.

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