Initiate a Kaizen Event: Download a Free Sample of a Kaizen Approval Form

Initiate a Kaiz Evt: a Free Sample of a Kaiz Approval Form

Docuting Kaiz evts is important to track progress and measure results. First, Download a free Kaizen approval form from Bright Hub’s Media Gallery. The form s out the specific Kaiz intervtion and s a blueprint and structure for tasks. it finds primary use to seek approvals from the business owners or CEO for various Kaiz evts. Although this form does not include provisions for tracking, it also finds good use as a base to monitor and evaluate specific tasks.

To sure clarity and retain focus, make sure to use a separate form for each individual Kaiz intervtion.

The sample Kaizen form is simple and straightforward. In the first section, fill in the following:

The second section s out a chart, requiring completion of Exing -> Desired State, and related variables. The columns for exing state and desired state should out specific task-outcomes or evts that change wh subject to Kaiz intervtion. Specify the exact nature of task or process to change, the resources required to effect the change, and the time required with specific dates if relevant. This is explaining the concept in a detailed and systematic way. Make sure to out evts in their sequtial order

The approval team, which is usually the business owner, the CEO or someone from the top managet, may make comts against such specific descriptions, either rejecting specific tasks, seeking to modify them, seeking clarifications, and so on.

The Kaiz appraisal team finally makes their decision: approval or rejection, with comts to substantiate their decision. At times, the rejection may not be because of the proposal per se, but may be owing to some strategic conrations. In such cases, or if the managet feels the proposal will not work out, or will not be viable, a recomdation comes to trash the proposal. At times, the rejection may be actually a suggeon to conr the idea in a differt way, based on the comts tioned in the form, and to resubmit for approval. Approval may be wholesale or conditional, and immediate or deferred. The approval team may also ize or suggest adding-on some related works, such as setting up a communication system to facilitate smooth impletation, Kaizen tracking and so on.

Use Kaiz approval forms to facilitate and streamline the Kaiz approval process, rather than as the means to approve or reject Kaiz initiations.

The business owners or the approval team would do well to approve or reject, whatever the case may be after a meeting among the business owners, project initiator and various stakeholders. The project initiator substantiates their assertions, all stakeholders share their critical inputs and the business owners discuss various pers, combinations and possibilities in the meeting. Very oft, the form may go back and forth pding discussions among the various stakeholders, and may require several rewrites before final submission.

The initiator of the Kaiz idea routes the form to the approving ity via any supervisor or manager. The approval team may circulate this form to the impacted departts and other stakeholders for additional input, recorded either in the comts section or separately.

The approval team, after making decisions, returns the form to the project initiation team, and delivers a copy to the following departts

These forms allow workers to retain focus and atttion to the task at hand, and control to Kaiz evts. Without such forms, much of the gains resultant from such intervtion fritter away.

Initiate a Kaiz Evt: a Free Sample of a Kaiz Approval Form


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