How to Write a Job Description

Written by promotiondept

September 19, 2018

Last Updat: Mar 12, 2018
Job descriptions are important for attracting the right job candidates, helping employees understand their responsibilities, evaluating employees’ , and much more. Here are tips for writing good job descriptions.

how to write a job descriptionThink of a job description as a “snapshot” of a job. The job description nes to communicate clearly and concisely what responsibilities and tasks the job entails and to indicate, as well, the key qualifications of the job – the basic requirements (specific crentials or skills) – and, if possible, the attributes that underlie superior .

Following is a quick look at the categories that make up a well-written job description:

Before you look for employees, you should conduct a detail job analysis. Save with our free Job Analysis Form. The reusable template lets you type in your requirements and skills nes and save it. You can get the form free when you to the free Business Know-How Newsletter

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ucational requirements and experience requirements are the areas where inadvertent discrimination may occur. ucational requirements must be a real necessity for the job. If someone could accomplish the work with equivalent job experience but who lacks a specific crential, the job description should be modifi. And to avoid age discrimination, experience should not include an upper limit.

Sample job description:

Title of the position
Senior Mail Clerk


Reports to
Building Services Supervisor

Overall responsibility
Supervise mail staff and interface with all levels of management regarding mail and supply deliveries

Key areas of responsibility

Consults with

Term of
12 months





Computer literate

Proficient with Microsoft Word, Excel, QuickBooks


Ability to communicate technical information to nontechnical audiences

Handles administrative chores

Receives, sorts, and files monthly personnel reports

Warning! A job description is ly regard as a legal document. Any references to race, , religion, age, sex, national origin or nationality, or physical or mental disability is illegal.

RELAT: Questions You Shouldn’t Ask Candidates During Interviews



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