How to Nail a Hybrid Presentation

How to Nail a Hybrid Prestation

What can leaders do to make hybrid prestations more inclusive and more successful? What can we do to sure that all participants — those remote and in person — not only feel included and ressed — but can participate fully and maximum value to the discussion? The authors offer sev strategies for presters and meeting leaders to more effectively gage everyone in their hybrid audice.

We rectly spoke to a CEO who was feeling anxious about public speaking in the hybrid office. “Wh I give prestations now, it’s simple. Everyone’s on Zoom,” he told us. “What happs wh some people go back while others still work from home?”

His makes sse. While Zoom prestations are far from ideal, at least the audice is on an equal playing field. Literally, the boxes on the scre are the exact same dimsions. Hybrid prestations, on the other hand, run the risk of putting remote participants at a serious disadvantage. A major reason has to do with the ergy created wh we are physically together — and the energy that is missing when we’re not. We derive our d ergy in part from the nonverbal cues that happ wh we are together in the room. The knowing glances, the facial expressions, the eye contact are all part of what makes conversation flow more naturally. This is tangibly abst online, and the lack of d ergy among remote participants can be ervating (hce one of the factors of Zoom fatigue).

Corporate leaders looking to make hybrid prestations more inclusive, ergetic, and successful can look to the classroom for guidance. During the early days of the pandemic and lockdowns, we worked with a number of teachers and educators looking to improve their on-scre speaking skills and presce. This academic year, as some kids returned to school, we’ve se some remarkable teachers master the challge of teaching effectively to hybrid classrooms.

We rectly had the privilege of witnessing one of them in action. This 7th grade teacher from Bethesda was teaching poetry to a hybrid class. We were immediately struck by his ergy. His body was in constant motion, and his eyes seamlessly moved from the scre back to the faces in the room. He also couraged the kids to move — asking for raised hands or having the remote kids stand up to read. Ev more importantly, he assigned small working groups where remote and on-scre kids worked together. Despite being hybrid, the class was one.

Below are sev strategies for presters and meeting leaders to more effectively gage everyone in their hybrid audice:

Rather than focus on the liabilities of the hybrid meeting, focus on the value each person can bring. Ask yourself how both the remote and in-person participants can befit from hearing your prestation. And how could the tire experice be riched by having a hybrid audice? A positive mindset will help you make each person esstial to the prestation. Moreover, that mindset is contagious. The prester sets the tone for the tire experice. If the prester believes and expresses excitement about the hybrid experice, this will positively influce the experice of the audice.

In hybrid meetings, it is more important than ever that remote participants turn their cameras on in order to show their full presce. It is also critical that the prester be able to gage visually with the tire audice, not just with those in the room.

To level the playing field ev further, consider asking in-person participants to bring their laptops and turn their cameras on, keeping themselves on mute wh not talking. It can also be helpful to have a scre in front of the room so that remote participants can be se by everyone.

Begin your prestation by first looking deliberately and directly at the camera. This sds the whole group a mes that the people on Zoom are critical. Try to focus on the camera as if you were making contact with one person. Th throughout the prestation, continue to switch betwe looking at individuals in the room to returning your focus back to the camera.

Wh your prestation begins, move towards the camera to help remote participants feel connected to what is happing in the room. As you continue speaking, move purposefully towards the people in the room and th back again towards the camera. But be sure to keep the camera frame in mind. You don’t want to vture too far out of the shot. This back-and-forth movemt communicates greater inclusivity and makes participants both in and out of the room feel more connected to each other.

Also consider spotlighting. If someone in the room is speaking, lift the camera (laptop) and move it closer to the speaker (if they didn’t bring their own). This reminds the people in the room that their remote colleagues are part of the room.

The hybrid model need not be a passive experice for those who are dialing in. It is critical to help them feel heard and se. Greet virtual participants ly at the beginning of the session. And continue to ress and gage them throughout the prestation. This is easier said than done. Presters may have the best of inttions, but their atttion is naturally drawn towards people in the room. ate specific times in the prestation to speak directly to the remote participants, and build into the contt mess that are directed specifically towards individuals dialing in.

Wh dividing a r prestation into smaller groups, the temptation is to put the in-person and remote people in separate groups. This reinforces the notion that the two are separate groups rather than one group working together. Instead, try mixing it up. Have virtual and in-person participants work together.

Zoom has forced us to waste less time in prestations. Wh we get back in the room, resist the temptation to speak for er. Keep hybrid prestations as brief and efficit as possible. Try to time the meeting based on the ergy levels of the remote participants. In the d, everyone will appreciate this.

One of the pottial advantages of hybrid prestations is that everyone participates from their preferred location. The 7th grade teacher told us that this has created greater equity in his classroom and that his class has be riched by each studt learning from their place of peak performance. This mindset is inspiring — both for his studts and for business leaders. As we move into this next era of hybrid prestations, let’s follow his example and strive to create an inclusive and ergizing vironmt for each person in the audice.

How to Nail a Hybrid Prestation


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