9 tips for Microsoft PowerPoint for CPAs

9 tps for Mcrosoft PowerPont for CPs

Edtor’s Note: Ths rtcle ws orgnlly publshed by ICAS n the Feb. 26, 2016, ssue of CA Today.

1. Esly nsert screenshots. f your presentton s ll bout demonstrtng process tht s usully on your computer screen, PowerPont ncludes tmesvng feture tht mkes t esy to dd screenshots nto your sldes.

2. lwys keep the selecton pne hndy. f you hve ever bult complex presentton n PowerPont, you wll hve undoubtedly experenced the frustrton of tryng to select/edt multple text boxes, ch, or mges on slde. PowerPont hs hndy feture clled the Selecton Pne, whch helps llevte ths chllenge nd mke t eser for you to mke ny chnges you need.

3. ddng grds nd rulers. Lnng thngs up n PowerPont s lot eser thn t used to be, but f you wnt to do t vsully, use grdlnes nd rulers. They’re not vsble by defult, but they’re esy enough to swtch on.

4. nmtng ch. Puttng n n Excel-esque chrt s bout s smple s t gets n PowerPont. Go to thenserttb, clck Chrt, nd t’ll stck one n wth smple nfo you cn esly replce. Wht mkes t more nterestng s nmtng the chrt one element t tme.

Now when the chrt s n on screen, t’ll pper one element t tme s you clck, wth brs or peces of pe rrvng one fter the other, s f ech were ts own slde.

. Don’t copy nd pste; duplcte nsted. You cn ht Ctrl+C to copy nd Ctrl+V to pste constntly f you hve to reuse n element on slde over nd over. However, usng Duplcton s much qucker nd eser.

Edtor’s note: You my need to move the copes nto plce mnully.

6. Quckly blnk the screen. Sometmes, you my wnt the mge on the screen to dspper so tht the udence s focused solely on you, the presenter.

7. Turn the ponter off. Durng presentton, t cn be very nnoyng to hve the ponter come on the screen whle the presenter s spekng. t cuses movement on the screen nd drws the udence ttenton from the presenter to the screen.

8. Quckly jump to ny slde.

9. Drw on the screen durng presentton. t cn be vluble to be ble to drw on the screen durng your presentton to llustrte prtculr pont or tem.

To comment on ths rtcle, contct Chris Baysden, senor mnger of sletters for the CP.